I wrote an article a few years ago on creating OFT files for Outlook. This was written for Outlook 2007, and since then, Outlook 2010 has been released and things have changed. The ability to view web pages within Outlook 2010 has been removed and the UI has also been redone, but fear not, the ability to make OFT files still exists, although it’s not as straight forward as it used to be.
After looking everywhere for a way to load a web page within Outlook 2010, I finally checked Microsoft’s site only to find out that this ability had been removed entirely. I started thinking about other ways to get a page into Outlook without using a 3rd party mailer application. That’s when I fired up Internet Explorer and found the Send Page by e-mail option. The good news is after several tests the results seem to be the same. To send the HTML to Outlook I used Internet Explorer 8. I’m not sure if other browsers can do the same, but since this is a proprietary MS format it’s probably best to stick with IE.
In Internet Explorer go to:
File / Send / Page by E-mail…
If you have Outlook 2010 as your default mail client it should automatically load with the page embedded into an email message. Now one would think that by now all you would have to do is save the email as an OFT and be done with it, but for some reason every time I tried this the resulting OFT was a blank file. The trick is to email the message to yourself and then save it as an OFT. Don’t forget to change the subject title to whatever you would like the OFT to read.
In Outlook 2010 go to:
File / Save As
Select Outlook Template under Save as type:
Now you should have an OFT that will work just as 2007 templates worked. Remember when creating OFT files there are many limitations, and tables and spacer GIFs are a must for any remotely complex layouts. Check out the related posts below for more Outlook tips and tricks.